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The role of a project manager involves initiating, planning, executing, controlling, and closing the work of a team to achieve goals and meet client requirements. The PMP (Project Management Professional) is one of the most sought-after qualifications in today's corporate sector. Naturally, the interview is an integral part of the process to select the right candidate for the post.
This question is likely to be one of the first you will be asked. It is a way to gauge your dedication and enthusiasm in becoming a project manager and to ensure you weren't lured just by the hype and benefits of being a Project Manager(PM). Be authentic in your reply; this question carries a lot of value.
Communication is an essential tool that brings together colleagues, clients and other stakeholders. The interviewer is checking if you are a good motivator for your team, a good negotiator with sponsors and clients and, in general, if you can use language effectively.
A project is a mission to create a unique product or solution, and a program is a group of interrelated projects usually managed together. A project has well-defined start and end points, but a program has a broad scope that can change with time constraints and client requirements.
It is a technical question, so it's best to keep your answer short and to the point and only elaborate if needed. The Pareto principle is a statistical theory which states that 80% of the results come from 20% of the actions. You can enhance your answer by explaining an instance when you used this in a particular project.
This question is to analyse how well you and your team can deliver. It is preferable to give clear examples of instances and methods used when your team has impressed the customer and what your role exactly was in that project.
Of course, if the interviewer wanted to probe a bit more, he/she could specifically ask you to elaborate on a situation where customer expectations were not met. Make sure you are honest while answering this, but project the failure as a lesson learnt rather than a bad experience.
While you can get descriptive in this answer, usually, leadership styles are of four types:
Questions related to the projects you've done are to investigate your technical knowledge as a Project Manager. If you have used methods which are also used by the interviewer(s) in their line of work - like Agile, Kanban, Lean Manufacturing or Just In Time (JIT) Manufacturing - you are at an advantage. Answer this question with specific examples as well.
It is a series of various activities that are necessary for achieving the project objectives. They are divided into four phases:
The scope statement has no set format; it depends on the type of project. Broadly, it should contain information about the product of the project, goals and objectives, requirements, deliverables, assumptions and constraints.
This triangle is also known as the "Project management Triangle". This principle says that the quality of work is constrained by three key factors: cost/budget, time and scope. As a PM, you have the freedom to toggle the constraints to maximise quality, i.e. you might choose to increase quality and finish the project sooner but with more funding.
Also Read: Project activities
The idea behind this concept is to deliberately make the human brain think in different angles about a project or problem. It is beneficial to you as a PM, especially when you have discussions with your group about an issue. The hats symbolise the following qualities:
The fishbone diagram or Ishikawa diagram is a graphical way to represent cause-and-effect relationships, especially in the context of identifying reasons for the failure of something.
Six Sigma is a methodology for eliminating defects whereby organisations improve their business processes. A six sigma process divides the fraction of a normal distribution within six standard deviations with the mean of all opportunities to produce a part is statistically free from defects.
Also Read: Lean Six Sigma vs PMP
Both of these are methodologies that six sigma projects have to follow.
DMAIC stands for:
D - Define the System
M - Measure key aspects
A - Analyse the data
I - Improve the current process
C - Control the future state processes
DMADV stands for:
D - Define design goals
M - Measure and identify CTQs (characteristics that are Critical To Quality)
A - Analyse to design alternatives
D - Design an improved alternative
V - Verify the design
Also Read:Project activities
PDCA is a management method used to improve processes continuously. The acronym expands as plan-do-check-adjust or plan-do-check-act.
Plan: establish objectives
Do: execute the plan
Check: evaluate the data and results
Adjust/Act: improve the process based on the "check" and "do" steps
RAID stands for:
Risks: Potential problems a project can face resulting in a deviation from the original plan
Assumptions: The details you believe to be true about the project
Issues: Various roadblocks your project can face, which can cause delays in delivery
Dependencies: The data that your project is dependent on for completion
The risk analysis matrix helps you rank your risks based on the likelihood (the probability an event occurs) and impact (how parameters like quality, budget, schedule etc. get affected). Likelihood and impact are rated from level 1 to level 5, where 1 signifies zero probability and no consequence, while 5 signifies absolute risk and severe damage to the project.
E.M. Goldratt introduced the concept of the theory of constraints (TOC) in his book "The Goal". It states that any manageable system is limited in achieving its goals by a small number of limitations. The aim is then to identify the constraint(s) and resolve them to improve the full process. Constraints can be internal (equipment, people or policies) or external.
Also Read: How to Motivate a Team
CCPM is a method developed from the theory of constraints. It emphasises the resources needed to finish projects, i.e. people, equipment and space. In this method, start times are usually kept flexible to distribute the workload evenly. CCPM also uses "buffers" (project buffers, feeding buffers, resource buffers) to remove any uncertainty associated with the project.
Critical Path Method/Analysis is a scheduling algorithm for project tasks. A critical path is the one with the longest stretch of dependent activities from start to finish. CPM analysis tools allow us to select the desired endpoint in a project and identify its most extended series of dependent operations. Note that this is different from critical chain because here it is assumed that all resources are available at any point in time.
Also Read: CPM vs PMP
That was an overview of some project manager interview questions that you should expect in a PMP interview. It is essential to brush up on technical terms, the different methodologies and also be thorough with your own work experience and projects to give the best impression in the interview. It is also essential to provide proper articulation and substantiation to any answer you provide. It is imperative to project self-confidence and be sure of one's abilities before going for an interview.
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