Jira vs Trello: Comparison for Effective Project Management

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May 19, 2023

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Jira and Trello are considered among the top Agile Project Management Tools. Each tool can be integrated to provide seamless workflow integration, and it is now owned by Atlassian, which means it can be accessed from all platforms. Trello and Jira take a unique approach to bringing Agile frameworks to workers’ workplaces. Although both tools are intended to facilitate team collaboration and accelerate work, there are some significant differences between Jira and Trello.

It is worth noting that Jira and Trello both offer distinct benefits that make them ideally suited to a variety of project management scenarios. Trello remains a lightweight, kanban-focused tool, while Jira offers a highly powerful agile tool for software development teams.

Jira Vs Trello: Task management

A project’s success is determined by the way it's managed. Break down the project into smaller pieces, then decide who is responsible for each part and how exactly it should be carried out. In any project, whether you are creating software, planning a marketing campaign, or creating a new brand guide for your organization, this is true.


A three-part hierarchy is used by the robust and user-friendly task management platform - Trello to log and arrange assignments and project progress. Boards, Lists, and Cards make up this hierarchy, which can be altered to suit the particular requirements of any team or project.

Trello is primarily built on the Kanban system, which makes use of interactive cards that may be moved between categories to represent their progress on visual boards with visual status indicators. This offers a straightforward and natural approach to controlling tasks and monitoring development.

Trello's absence of pre-built workflows, however, can be a drawback for some users. Users will therefore need to build their own unique procedures and processes, which can be time-consuming and labour-intensive. Trello makes it simple to create new project tasks, but managing and monitoring progress involves human work.

Trello is still a popular option for task management despite these drawbacks because of its adaptability, user-friendliness, and simple layout. It is a fantastic solution for teams searching for a straightforward and efficient approach to handling tasks and projects due to its adjustable hierarchy and visual interface.



Jira offers a unique approach to task management, which shares some similarities with Trello. While many of the out-of-the-box workflows in Jira are designed to assist software development teams in building, testing, and releasing software, custom workflows can be created to meet the specific needs of any project, regardless of the development method.

However, Jira's task management features are deeply integrated into the Agile framework, which may limit its flexibility for teams not involved in software development. Despite this, Jira's customizability allows it to be tailored to meet the needs of various industries and projects.

Like Trello, Jira allows teams to create task cards and assign them to team members. These tasks can then be moved between custom kanban swimlanes, such as "To Do," "In Progress," and "Done," allowing teams to track progress and manage tasks effectively.

Jira likewise gives a far-reaching scope of venture the executive's devices, like dashboards, detailing, and refined search choices, notwithstanding these functionalities. With these features, teams can learn more about where their projects are at and identify potential areas for improvement.

In general, Jira's assignment to the executive's methodology turns out best for Dexterous programming advancement groups, while fitting the necessities of various undertakings and sectors might be changed. While its extra venture the executives highlight makes it a total device for overseeing confounded projects, its reconciliation with the Spry structure offers a clever way to deal with the task of the board.


Which to choose for task management?

When it comes to task management, it can be challenging to decide between Jira or Trello because they both offer unique advantages. Trello's kanban-centric approach and tactile satisfaction make it a popular choice for many teams. However, Jira's features excel in complex projects that require automation and larger-scale organization, which can make Trello's simplicity a limitation. Ultimately, the decision depends on the complexity of the project, and the trade-off between simplicity and complexity should be carefully considered.

Trello vs. Jira: Team collaboration

Teams should communicate about progress and requirements along the way, not only to move tasks toward completion but also to coordinate actions in real-time. Both platforms offer a number of features to assist in this process. 


By allowing any number of team members to share a single board, Trello makes it possible for teams to work together effectively. This guarantees that everyone has the same visibility into the tasks and status of the project. Users can directly comment on cards, share attachments, and mention other teammates to improve communication and collaboration. Depending on their preferences, users who are assigned to a particular card, list, or board will also receive notifications via email, SMS, or push notifications. In general, Trello's cooperative highlights guarantee that groups can cooperate consistently to achieve their undertakings.



Jira additionally gives standard joint effort elements like allocating assignments to colleagues, sharing records, and sending notices to keep everybody refreshed. These apparatuses are not quite as outwardly engaging as Trello's card-based approach, yet they are sufficiently hearty to address the issues of programming advancement groups dealing with complex undertakings. Jira's centralization and mechanization highlights furnish groups with an unmistakable outline of the undertaking, wiping out the requirement for complex bookkeeping sheets and guaranteeing that progress correspondence stays straightforward and open to all colleagues. With Jira, groups can undoubtedly oversee and follow project progress, decreasing the probability of miscommunication and improving coordinated effort.



Which to choose for collaboration?

Jira is a more exhaustive undertaking of the board device contrasted with Trello, especially with regard to cooperative elements. It is more appropriate for complex activities that require broad cooperation among colleagues. With Jira, groups can bring together assignments, team up from distant areas, and offer records easily.

Trello vs. Jira: Agile-based features


As far as Light-footed based highlights, Trello misses the mark for conventional programming advancement groups in spite of being a great visual kanban task the executive's stage. Fundamental highlights, for example, scrum and run arranging, build-up of client stories, definite venture detailing, issue following, and code storehouses are not locally accessible in Trello. By and by, Trello gives a few Enhancers and application combinations that can reproduce the highlights groups require. Trello makes up for its absence of elements effortlessly of purpose, adaptability, and coordination with Jira.

For example, Trello's schedule view permits groups to design runs in a visual way. Groups can delineate ventures with not many reliant moving parts on Trello's schedule and separate them into individual assignment cards, which can be allotted to colleagues.



Jira provides a complete set of capabilities targeted at tracking code, and bugs, and supporting scrum and kanban processes in order to primarily appeal to Agile software development teams. As a result, it serves as a comprehensive platform for developers to manage their projects and stay organised.

Jira offers teams the ability to create and visualise new roadmaps that give a clear picture of forthcoming activities and changes in addition to its other capabilities. This gives teams a better idea of the effort and timelines required and allows them to stay on track even while the project scope continuously changes. Jira allows developers to remain on top of trends and maintain the efficiency of their projects.


Which to choose for Agile-based features?

The team's particular requirements ultimately determine how Trello and Jira should be compared. Trello is excellent for tracking brief user stories, and it's simple to convert a Jira problem into a Trello card, making it possible to assign tasks to team members right away. The kanban board in Trello is very helpful for non-development teams wishing to adopt Agile approach.

Jira, however, has more functionality than Trello when it comes to Agile-based reporting elements like burndown charts, sprint planning, and editable roadmaps. Jira is therefore a superior option for software development teams needing reliable Agile technologies. 

Instead of being the major Agile tool in this scenario, Trello might be utilised as a complement to Jira. In the end, the decision between Trello and Jira depends on the particular requirements and preferences of the team.

Trello vs. Jira: Pricing

Trello and Jira, both owned by Atlassian, use similar pricing models. As a result, the best project management software offers all the features without being cost-prohibitive.


Teams searching for an inexpensive, basic Agile-based communication solution may find satisfaction in Trello's free edition. It gives customers access to the majority of project management capabilities, supports up to 10 boards, and has no card or user count limitations.

However, a team might need to upgrade to a paid edition of Trello if they are working with code from a repository or data from another business system. Trello's Standard, Premium, and Enterprise editions all come with an unlimited number of boards, data synchronisation with other corporate applications like Slack, Github, and Salesforce, and administrative capabilities.

In addition to all of the Business Class capabilities, Trello Enterprise adds features like two-factor authentication, single sign-on, premium customer support, and onboarding help in a tiered price structure dependent on the number of users. Jira's pricing model is more complex and expensive than Trello's.

Trello is an appealing solution for small teams or those on a low budget because of its general user-friendly and cost-effective pricing design. The more expensive Trello plans or Jira as an alternative, however, may need to be taken into account by larger organisations or those needing more sophisticated capabilities.

Trello's emphasis on simplicity extends to the cost of its services. Jira's pricing model is generally more complex and expensive than Trello's, as shown below:

PlanStarting Price per user, per month (USD)
Standard$ 5.00
Premium$ 10.00
Enterprise$ 17.50



Jira or Trello both have a free alternative, however it only accommodates 10 users. Jira, however, makes up for its rigid cost structure by offering a variety of deployment choices. Jira offers both cloud-based software and on-premises deployment, allowing businesses to tailor their setup on their own infrastructure. However, the price of this choice is higher.

The three versions of Jira's Agile software are Standard, Premium, and Enterprise. Kanban boards, roadmap visualisation, dependency maps, and other capabilities that teams need while utilising Agile approaches are all included in the Standard edition. The Premium edition attempts to give firms a balance between the two versions, while the Enterprise version offers ideation tools and strategy rooms for internal communication. 

Trello's, but it provides a wide range of functionality and deployment choices to meet various corporate demands. 

Jira's somewhat higher pricing is understandable given that it provides more sophisticated Agile-based capabilities than Trello. The cost for Jira is described below:

PlanStarting Annual Price(USD)
Standard$ 790.00
Premium$ 1,525.00


Jira is primarily intended for larger enterprises, hence its price structure for its Enterprise tier is more intricate than Trello's. Jira's highest pricing tier is only accessible to organisations with more than 800 users on an annual payment cycle, in contrast to Trello's Enterprise pricing structure, which is based on a clear monthly charge that grows with the number of users. Jira's cost is also determined by the number of users that need access to the programme. The yearly cost per user rises when a firm expands and surpasses a specific number of user seats, which might be costly for smaller companies with expansion ambitions or those wanting to access Enterprise-level services.

Smaller companies that demand more elastic pricing structures or those with smaller teams that want access to Jira's premium capabilities may suffer from the lack of flexibility in Jira's price strategy. Trello, on the other hand, provides a simpler and more reasonable price structure that may be a better fit for smaller teams or newly established enterprises. Jira and Trello both have their own strengths and disadvantages, thus the decision between them ultimately depends on the demands and financial constraints of the team using them.

Which to choose for pricing?

Trello's basic price structure may be a better choice than Jira's complex user tier-based strategy for businesses that place a priority on simplicity and cost containment. Trello's cost and flexibility may be more tempting to expanding project management teams than Jira's more expensive price tag, which is justified by its more sophisticated features. The decision between Trello and Jira ultimately comes down to the particular requirements and preferences of the organisation.

Difference between Jira and Trello: Which is right for your business?

When it comes to project management tools, Trello and Jira are two popular options with distinct differences. The question is, which one is right for your business?

Teams may create and manage tasks using visual processes using Trello, an accessible kanban board. For teams who value simplicity and prefer an Agile framework without software development projects, it's a wonderful option. Trello's restricted functionality, however, could be too onerous for larger organisations with more intricate stakeholder networks.

On the other hand, Jira is a potent project management tool created especially for Agile teams working on initiatives that demand for an iterative approach, such as software development projects. For medium-sized to big Agile teams, it is the best alternative due to its extensive collection of Agile-based capabilities and customization possibilities. Smaller teams, however, could find it superfluous and difficult to organise their work.

The choice between Trello and Jira will ultimately be based on the particular project management requirements of your organisation. Prior to choosing a choice, it is critical to analyse the pricing and features of each instrument and take into account any available alternatives. You may choose wisely and choose the tool that best meets your company's demands if you have a comprehensive grasp of your requirements.


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In conclusion, both Trello and Jira are powerful tools for managing agile projects, with their own unique strengths and weaknesses. However, if you are looking for a tool that offers more advanced features, customizability, and scalability, Jira may be the better choice. To fully utilize Jira's capabilities, it's recommended to undergo Jira training and certification at least 2-3 times to become an expert in using the software effectively for your team and organization. 

Also, for people and organisations who use Jira for project management, getting a Jira certification may be a great benefit. Jira training and certification are available in a variety of formats from our StarAgile. The trainers will help you to grasp the concepts and increase your chance to pass the certification test. People may demonstrate their Jira competence and expand their project management job options by earning a Jira certification.

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