What is Project Execution

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Jan 23, 2023

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Managing projects means one needs to master the art to track, and controlling the project and taking it to successful completion to the satisfaction of the customer. It is not an easy task though. There are a lot of methodologies that teach this art and every project manager must be certified in one of the methodologies and know others at a high level to be able to manage the project well.

There are various benefits of being certified in PMP those are high salary, high growth, and recognition in the organization and outside it in any industry. PMP helps focus on the concepts, principles, and topics of project management. Listen to the top trainers from StarAgile and learn the PMP course online.

Many industries still prefer PMP-certified professionals over other certified or non-certified professionals. The performance of the PM is greatly influenced by the PMP certification. There are multiple phases involved in managing a project such as initiation, planning, project charter, design, execution, testing, monitoring and closure. The PM along with his team is responsible for all these activities.

Take up the Project manager certificate online at StarAgile to build your career to new heights with larger responsibilities.

What is project execution and control?

Project execution is perhaps the toughest and longest phase in managing projects. It involves working on the deliverables or tasks formed in the planning phase. Whatever is planned in the planning phase is executed in the project execution phase. Enrol for Online PMP training to get the world-renowned PMP certification at StarAgile. There are 3 stages in the execution phase are as follows,

People management - The staff allocated to the tasks and activities during the project scheduling phase must be managed to work in a team to deliver the products or services. People management is an important skill of the project manager. The people must be skilled, and talented and they must be motivated by the project manager during the execution phase. The project manager must value incremental success so the people are cheered and encouraged throughout the execution phase.

Processes - The processes are set up in the planning phase and need to be followed comprehensively to develop the services or products in the project execution phase. The processes must be followed to ensure that the project proceeds efficiently and effectively.

Communication and client engagement - Throughout the project execution phase, the client must be updated and communicated with what's happening in the execution phase. Communication is important the project execution must be apprised to different stakeholders in meetings, client engagement, and management meetings. There must be enough visibility to all the stakeholders about the project execution phase.

Also, there are 3 ways to make the project execution successful.

  • Track the progress of the project and if there are any issues own responsibility and steer the project in the right direction.
  • Team members must be provided with accountabilities and responsibilities.
  • Buy-in from the team by letting them know the motivation and rationale of your decisions

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Project execution steps

Project execution is the phase where the deliverables are completed. So it is the most important phase in project management. It involves a lot of things like kick-off meetings, daily meetings, status update reports, development reports, and performance reports are done in this phase.

The key steps in project management are as follows,

  • Formation of the team,
  • Assigning the team and resources to work on
  • Use raw materials for the project
  • Execute the project management plan
  • Project manager to manage and directs the project execution
  • Setting up tracking and monitoring systems
  • Tasks and activities are executed
  • Have status update meetings regularly
  • Update project schedules
  • If necessary modify the project plan
  • Have a change management plan ready and execute it if necessary
  • Have a contingency plan for risks and execute it if necessary
  • Have issues and incident management plan and execute it if necessary
  • Include the project monitoring phase simultaneously

Top 5 Tips to make an effective project execution process

 The 5 Tips for an effective project execution plan are as follows,

1.  Get Buy-In - Once you start executing as per the plan you may have to take a lot of decisions. Ensure you take the buy-in for the decisions from the stakeholders by letting them know the rationale and motivation behind your decisions. Have transparent communication about the status of the project with your stakeholders that including the project sponsor, project board, project team, and the customer.

2. Define the project end - Ensure that you have project deliverables that are broken down into smaller activities and tasks. Then plan the schedule by having the end date in mind and work backwards. Have the start and end dates of each activity and task and execute them as planned earlier. Keep the project plan handy and if necessary steer the project in the right direction and make changes to the initial plan. Have some slack periods and ensure that you have calculated the critical path and tracked the progress by focusing on the critical path first.

3. High-performance teams - The project manager must help here build a high-performance team with varied skill sets with technical, functional, and project management capabilities. Each team member with various skills must focus on the right direction with their skills to execute the project for successful completion. Manage the resources and staff with adaptability and with optimization so that there are no issues due to the availability of resources and staff in the project. Have the resources and staff plan ready and execute it duly.

4. Has accountability - By tracking the progress ensures you monitor the team's performance. Everyone in the team must be accountable for their tasks and team efforts must be focused on the right direction to complete the project. Have transparent communication open about the performance of the team. The status update meetings must be held as per the periodicity defined during the project planning. Make everyone accountable for their tasks, so that everyone owns the project completion.

5. Listen and lead - The project manager and his team members must have listening skills as one of their top skills so that they respect each other's views. Listening helps to get communication across the table which will boost and enhance teamwork. Take feedback from each member on the project execution so that the project proceeds in the right direction. Keep all the channels of communication open. 

Final Thought - Are you ready for the project execution plan?

We have discussed the project execution phase of project management in this article. Now you might have understood what project execution is and how it helps the project manager to manage the project to its successful completion of the projects. If you have read the article this is the time to decide whether you want to get into project management.

If you are aspiring to be a project manager then take up the PMP certification online at StarAgile institute. StarAgile is a training partner for Project Management Institute (PMI) for conducting PMP training online. Register now to reap the benefit of being a certified PMP professional to manage any projects.

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