Project Control
Every business has uncertainty, issues, and problems. So what do we do? We control, manage, and track them for a successful outcome. There are3 constraints in the project they are cost, schedule or time, and scope. If anyone of the constraints is affected, then it affects the other 2 as well impacting the entire project. Control is important to keep things intact.
Controlling any project is an art and cannot be done by everybody. Projects need to be steered in the right direction so that they can be completed successfully to meet the requirements of the customer.
The project manager having certification gives the edge in terms of growth, knowledge, salary, and demand in the organization. StarAgile conducts PMP Certification Training Course that helps the project manager to control the project.
Let us see in this article what are project management controls, how to implement it, and their significance.
What is Project Control in Project Management?
Theprocess in which the data is collected, managed, and analytically processed is called project controlling. To predict, understand, and continuously influence the cost, time, and scope of the project, along with communication to assist proper management and effective decision making.
Controlling projects is required in all phases of the project. It is the basis of successful project management. Project control is the process of estimating the initial baseline performance metrics, then finding out the current state of the project, estimating the future potential of the project, identifying any variance, and taking appropriate action to get the positive variance. It is suitable to control the variables of cost, time, and scope by evaluating the initial baseline parameters to the current status of the project to make the right decisions in the project. The aspects of project controls are found in the following phases,
- Planning
- Project scheduling
- Managing Risk, cost, scope, change, earned value
- Vendor performance
- Documentation control
- Maintain the project baseline and
- Reporting.
How does the Project Control System influence the project?
Theproject deliverables are broken down into smaller tasks and activities. This is nothing but the Work breakdown structure or the WBS. Then comes the organizational breakdown structure or the OBS, where the resources are allocated to the tasks and activities. Similarly, the cost or the budget is made that involves the cost breakdown structure that is CBS. The WBS, OBS, and CBS make the controlling of the project easier and simple even though the deliverables are complex. Thus the control of the project is obtained in the project structure.
Also Read: What is a Product Breakdown Structure?
How to implement Project Control Process in various project phases
1. Planning Phase - The project control acts as the driver for the planning phase and it is the first phase in the project management. Here we do planning control such as who will work on what, what are the tasks, milestones, and activities, how we break the deliverables into tasks, etc. The most important thing as per the project control that we do is providing real-time and cost estimations. This is important as many projects fail because we do not estimate the cost and time correctly. We need to plan these control variables as tightly as possible so that there are no negative surprises. You need to take note of the following,
· Are all the tasks included in the project?
· What are the timelines for each task?
· What are the milestones and definitions of done?
· Are the costs estimated correctly?
· Are all the team members involved?
· What is the ratio of billable work to non-billable work etc?
StarAgile conducts a PMP Training Course that covers the implementation of project control in the various phases of project management.
Also Read: Learn More About Change Control Process
2.
Project Control
Every business has uncertainty, issues, and problems. So what do we do? We control, manage, and track them for a successful outcome. There are3 constraints in the project they are cost, schedule or time, and scope. If anyone of the constraints is affected, then it affects the other 2 as well impacting the entire project. Control is important to keep things intact.
Controlling any project is an art and cannot be done by everybody. Projects need to be steered in the right direction so that they can be completed successfully to meet the requirements of the customer.
The project manager having certification gives the edge in terms of growth, knowledge, salary, and demand in the organization. StarAgile conducts PMP Certification Training Course that helps the project manager to control the project.
Let us see in this article what are project management controls, how to implement it, and their significance.
What is Project Control in Project Management?
Theprocess in which the data is collected, managed, and analytically processed is called project controlling. To predict, understand, and continuously influence the cost, time, and scope of the project, along with communication to assist proper management and effective decision making.
Controlling projects is required in all phases of the project. It is the basis of successful project management. Project control is the process of estimating the initial baseline performance metrics, then finding out the current state of the project, estimating the future potential of the project, identifying any variance, and taking appropriate action to get the positive variance. It is suitable to control the variables of cost, time, and scope by evaluating the initial baseline parameters to the current status of the project to make the right decisions in the project. The aspects of project controls are found in the following phases,
- Planning
- Project scheduling
- Managing Risk, cost, scope, change, earned value
- Vendor performance
- Documentation control
- Maintain the project baseline and
- Reporting.
How does the Project Control System influence the project?
Theproject deliverables are broken down into smaller tasks and activities. This is nothing but the Work breakdown structure or the WBS. Then comes the organizational breakdown structure or the OBS, where the resources are allocated to the tasks and activities. Similarly, the cost or the budget is made that involves the cost breakdown structure that is CBS. The WBS, OBS, and CBS make the controlling of the project easier and simple even though the deliverables are complex. Thus the control of the project is obtained in the project structure.
Also Read: What is a Product Breakdown Structure?
How to implement Project Control Process in various project phases
1. Planning Phase - The project control acts as the driver for the planning phase and it is the first phase in the project management. Here we do planning control such as who will work on what, what are the tasks, milestones, and activities, how we break the deliverables into tasks, etc. The most important thing as per the project control that we do is providing real-time and cost estimations. This is important as many projects fail because we do not estimate the cost and time correctly. We need to plan these control variables as tightly as possible so that there are no negative surprises. You need to take note of the following,
· Are all the tasks included in the project?
· What are the timelines for each task?
· What are the milestones and definitions of done?
· Are the costs estimated correctly?
· Are all the team members involved?
· What is the ratio of billable work to non-billable work etc?
StarAgile conducts a PMP Training Course that covers the implementation of project control in the various phases of project management.
Also Read: Learn More About Change Control Process
2.
Project Control
Every business has uncertainty, issues, and problems. So what do we do? We control, manage, and track them for a successful outcome. There are3 constraints in the project they are cost, schedule or time, and scope. If anyone of the constraints is affected, then it affects the other 2 as well impacting the entire project. Control is important to keep things intact.
Controlling any project is an art and cannot be done by everybody. Projects need to be steered in the right direction so that they can be completed successfully to meet the requirements of the customer.
The project manager having certification gives the edge in terms of growth, knowledge, salary, and demand in the organization. StarAgile conducts PMP Certification Training Course that helps the project manager to control the project.
Let us see in this article what are project management controls, how to implement it, and their significance.
What is Project Control in Project Management?
Theprocess in which the data is collected, managed, and analytically processed is called project controlling. To predict, understand, and continuously influence the cost, time, and scope of the project, along with communication to assist proper management and effective decision making.
Controlling projects is required in all phases of the project. It is the basis of successful project management. Project control is the process of estimating the initial baseline performance metrics, then finding out the current state of the project, estimating the future potential of the project, identifying any variance, and taking appropriate action to get the positive variance. It is suitable to control the variables of cost, time, and scope by evaluating the initial baseline parameters to the current status of the project to make the right decisions in the project. The aspects of project controls are found in the following phases,
- Planning
- Project scheduling
- Managing Risk, cost, scope, change, earned value
- Vendor performance
- Documentation control
- Maintain the project baseline and
- Reporting.
How does the Project Control System influence the project?
Theproject deliverables are broken down into smaller tasks and activities. This is nothing but the Work breakdown structure or the WBS. Then comes the organizational breakdown structure or the OBS, where the resources are allocated to the tasks and activities. Similarly, the cost or the budget is made that involves the cost breakdown structure that is CBS. The WBS, OBS, and CBS make the controlling of the project easier and simple even though the deliverables are complex. Thus the control of the project is obtained in the project structure.
Also Read: What is a Product Breakdown Structure?
How to implement Project Control Process in various project phases
1. Planning Phase - The project control acts as the driver for the planning phase and it is the first phase in the project management. Here we do planning control such as who will work on what, what are the tasks, milestones, and activities, how we break the deliverables into tasks, etc. The most important thing as per the project control that we do is providing real-time and cost estimations. This is important as many projects fail because we do not estimate the cost and time correctly. We need to plan these control variables as tightly as possible so that there are no negative surprises. You need to take note of the following,
· Are all the tasks included in the project?
· What are the timelines for each task?
· What are the milestones and definitions of done?
· Are the costs estimated correctly?
· Are all the team members involved?
· What is the ratio of billable work to non-billable work etc?
StarAgile conducts a PMP Training Course that covers the implementation of project control in the various phases of project management.
Also Read: Learn More About Change Control Process
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