What is Activity in Project Management ? What Steps and Activities involved

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Jan 31, 2024

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Activity in Project Management

Activity in project management is the quantity of work completed to convert inputs into suitable results. There is no purpose in streamlining project management unnecessarily. It is usually simple and easy. Due to the number of variables and activities involved, it is frequently hard for the management and team to provide a high-quality performance.

The term "define activities in project management" refers to the practice of identifying and evaluating the actions that must be adopted and executed to complete the project's outputs. This approach has the following advantages: it breaks down large project deliverables into smaller tasks, allowing the project leader to plan, organize, perform, analyze, and supervise the project management activity.

Project deliverables are important for defining activities. They are the components in the project schedule that are included in the planning phase. This is the most critical contribution in this process. Apart from project tasks, the team leader must also utilize the scheduling action plan since it has principles for identifying activities.

These data will be examined with proven methods, including scheduling, change management, forecasting, and cost control. This feature enables program leaders to develop fantastic strategies for defining project activities.

Project management professionals plan, organize and manage the successful completion of activities for an enterprise while keeping them on schedule and within budget.

Activity in project management

Steps Involved In Planning and Scheduling Activity in Project Management

Project planning encompasses two broad categories of procedures for planning and scheduling program activities required for the development's successful execution. Planning and scheduling work activities have been the first process category in project delivery.

The team leader must consider the strict four processes to plan and schedule project-specific tasks:

  1. Develop a time frame of activities.
  2. Defining connections among activities.
  3. Evaluate the resources required to complete activities.
  4. Estimate activity duration.

Step 1: Develop a schedule of activities 

The first stage in scheduling work progress is for the team leader to specify the actions and tasks required to produce the deliverables on time. The report on the outcome will be the source for this step. It is used to establish high-level tasks used ultimately in the work plan. Additionally, the project leader should work on building templates for work packages that will aid in simplifying the process of task allocation and preparation.

The manager should create project management activity lists with the help of professionals and the planning committee. Each of the following activities should have major objectives specified. All specified deliverables should be integrated into a single list of milestones.

Step 2: Defining connections among activities 

The following step for planning operations demands that all actions outlined in the previous stage are organized. The administrator will use listings of work progress, deliverables, and the scope baseline declaration to define connections among the activities. That individual can develop strategies for each activity with the assistance of a management tool.

Connections among activities must also be defined. Dependencies can exist on both an internal and external level. Internally dependent activities relate to actions being taken by the program team to create the outputs in the actual workplace. Externally dependent activities focus on non-aspects that determine organizational performance.

The project coordinator must update the activity templates, specify the requirements and link them into the statement of scope baseline after the relationships are determined.

Step: 3. Evaluate the resources needed to complete planned activities 

At this point, the team leader should analyze the business objectives to establish the project resources for completing planned activities. For this reason, professional opinions and independent assessments should also be used.

The time constraints must be taken into account while evaluating activity resources. In collaboration with professionals and members of the team, the team leader should create resource calendars and specify the kinds of resources that will be necessary. Once all of this data has been gathered and processed, it should be utilized to create a segmentation of activity resources according to their classifications, prioritization, and timeframe. This segmentation is crucial for developing the timeline for the execution of the work.

Step 4: Calculate activity duration 

The final phase in the planning and scheduling of the projects needs the team leader to specify and monitor the progress needed to perform each specified activity. This section discusses how to establish timeframes for program responsibilities and processes.

Durations will vary according to 1) the level of effort required and 2) the availability of activity resources.

The team leader should analyze the resources segmentation and project activity templates to determine the duration of each activity necessary to complete designated tasks and produce deliverables. This method generates productivity estimates that are associated with resource calendars. This data will be utilized to develop the execution timetable in the future.

The course series covers all you need to know about managing an entire project life cycle, from tools and methods to policies and procedures. The PMP course online covers everything from team development to overcoming the barriers.

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Activities in Project Management defined with Examples

If you have been involved in a planning process, you need to know what a process improvement activity is. To illustrate this point, consider the following three examples:

1. Sections

It is an example of the content marketing planning process.

To begin, the blogger will develop an idea and create an assignment for it, which will be added to the 'idea section.' If the organization approves the idea, it will be moved to the 'production area'. After the article is complete, the action will be moved to the 'in review' part and then moved into the 'verified' part by the assignor of the in-review activity.

There are four stages: 'Idea', 'development', 'in review, and 'Approved'. Each level is referred to as a project activity.

2. Millenniums

The program has 16 activities. The activities are organized into sections, which are referred to as milestones. For example, to finish the first milestone, you must achieve all three main tasks under the 'planning process' milestone.

These milestones are regarded to be the project's activities. Thus, an activity serves as a step in the development process. In this example, each activity has several tasks, which must be accomplished before proceeding to the next level. And once all steps are done, the task has been completed.

Each activity begins and ends on a specific date. As a result, the activity must be completed within the specified time frame to ensure that the work is delivered on time.

3. Supporting Tasks

As a combination of task management software, CRM software, and program planning, the program leader enables the capacity to add subtasks to the primary task among its several functionalities.

The primary objective here is to develop ideas for a television ad; you must first locate an agency and create a budget. As a result, this assignment cannot be finished until the sub-tasks are performed and completing these sub-tasks results in completing the primary task.

Therefore, the primary objective is the activities here, and the tasks are the acts necessary to achieve these activities.

When planning and developing, it is critical to clearly define all the actions that must be accomplished to finish the task to ensure its successful completion.

After you've completed planning the tasks and actions, it's time to organize them. That is, you must arrange the processes in a logical sequence.

Once the actions have been organized, they can be tracked and managed. Network diagrams or collaborative Gantt charts are commonly used to track the progress of these types of projects. These charts illustrate all activities and acts by using horizontal bars that show the duration of each. You may select any of the following under your project's strategic vision.

Also Read: Project Management Ideas


The first step in a program management career is to get certified. PMP certification training is a critical component in establishing a career in PMP. You can enroll in the PMP course online best practices to help you prepare for the PMP examination. 


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