Kanban Backlog- The Most Underrated Aspect of Kanban

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StarAgile

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Jan 28, 2023

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15 mins

Effective backlog management is crucial in deciding the project's success. Prioritization of tasks in the correct sequence is essential for achieving maximum results. Manually assigning priority may be difficult and time-consuming. Consequently, a lot of businesses use Kanban backlog management. It not only simplifies backlog management but also improves team decision-making.

 Curious about what the Jira Kanban backlog is? Essentially, a product or project backlog is a visual depiction of the many things that your team may or may not provide. The backlog is located to the left of the "To Do" column on the Kanban board. The Kanban backlog offers the project management teams a well-optimized view of all the problems in the correct order.

 Now that you have a general understanding of the Kanban board backlog, let's examine it in further depth. This post will discuss all of the crucial features of the Kanban backlog. If you are interested in enhancing your Kanban knowledge and abilities, the finest Kanban certification may assist.

Access the Kanban Backlog using Jira

To view the Kanban backlog Jira, go to the Backlog area of the Kanban board. There are three columns. The first column of the Kanban board will be labelled "Selected for Development." The second column is labelled as "Backlog." This column will include any concerns that may be transferred to the "Selected for Development" column. Your project management team will then be able to begin working on these concerns. The third column of the backlog is the "Selected problem information" column. Simply said, this column may offer you extensive information on the specified problem. It also enables team members to remark, submit material, and modify column information.

 However, it should be noted that problems will only be seen on the Kanban backlog if:

 The concerns are in accordance with the board's stored filters. The problem statuses correspond to the Kanban backlog column and the subsequent column. Therefore, if the Kanban board has three columns, such as 'Selected for Development,' 'In Progress,' and 'Done,' the statuses must be mapped to at least 'In Progress. If all statuses are mapped to "Selected for Development," you will not be able to see any issues in the backlog area. Only the concerns listed in the "Selected for Development" column will be shown.

 

Kanban for Backlog Refinement

When a specific notion becomes significant, you will be required to gather additional information about it. It will help you decide whether or not to adopt the plan. This is precisely where Upstream Kanban comes into play. The Upstream or Discovery and Downstream or Delivery processes comprise the Kanban. To the left of the Discovery, the process is the Kanban backlog.

 The primary objective of Upstream Kanban is to refine the ideas in the backlog. You may use set-based decision-making to examine the development choices for a service or product. It helps you in determining if the concept is practical and whether you can give value to consumers. If the concept is not feasible, it may be abandoned.

If the concept is feasible, it must be moved to the Delivery Kanban. This is where the real work takes place. A primary advantage of the Delivery process is that it reduces the likelihood of task abandonment and waste production. This is because there is an obligation to provide the service or product to the final consumer. 

Three Principal Advantages of Kanban Backlog Prioritization 

Let's examine the primary advantages that Kanban backlog prioritization provides.

 Consistent and Open-Faced Choices

 As everyone is aware of the prioritizing rules, the method for arranging backlog items becomes apparent. The rationale for choices becomes apparent, and the process becomes more standardized. 

Teams become more self-directed

 Product managers are not required to assign tasks to their teams. As long as the CoS and sequencing rules are in place and routinely updated, and each user story is allocated a CoS at the time of its development, the team will be able to choose on its own what to work on next. This leads in a more self-directed team since members choose projects to work on alone as soon as they are able.

 Reduced Maintenance Backlog

If the project's conditions change, new service classes and policy modifications become obvious. The change in rules will automatically define the new prioritized criteria, eliminating the need for project managers to reorganize their backlog manually. Consequently, the team will pick new tasks in accordance with the new regulations.

 

Maintaining Your Kanban Backlog

 Maintenance of your Kanban backlog entails often reevaluating the requirements of your user stories. Classes of Service for user stories are not static. An intangible assignment or a task with a definite due date might quickly become an emergency if left unattended for too long.

 Similarly, a new business requirement may affect the value of the tasks in your Kanban queue, necessitating the assignment of new CoS.

 The elimination of older-than-six-months jobs is a further recommended practice. We suggest that you clear off your old backlog each month. If an issue hasn't been addressed in six months, it's probably no longer of sufficient importance.

 Kanban reduces the need for human backlog reordering. It promotes the openness and consistency of priority choices while creating a set of criteria and regulations that will assist you in managing your backlog more effectively. In addition, it improves workflow efficiency by empowering self-managed teams to make choices independently that are in line with their customer's and business requirements. 

Kanban Backlog as a Planning Tool

 Kanban backlog is an amazing planning tool. It may assist the product development team in effectively prioritizing ideas and user input. Additionally, the marketing team may use Upstream Kanban to improve the Kanban backlog. Kanban backlogs are also useful for planning activities and the team.

 For instance, you may utilize the Kanban backlog to plan and manage your marketing team's various campaigns. It can offer a clear picture of which initiatives are to be conducted initially. However, it also assures that you do not lose sight of upcoming responsibilities. This enables more efficient work planning and administration. In addition to marketing efforts, you may use them to plan other activities.

 

Using Kanban Backlog

 Your project management team might use the Kanban backlog in several ways. Here are a few of the most frequent chores that may be accomplished with the Kanban backlog.

 

  • Issues are added to the Kanban backlog
  • Prioritize the problems listed in the Kanban backlog
  • View and make changes to the backlog's specifics.
  • Create several subtasks.
  • Transition the subject matter
  • Split problems
  • Find problems
  • Delete problems
  • Organize user stories
  • Plan variants
  • Choose certain concerns for the project management team to address.

Conclusion

 You should now have a thorough knowledge and grasp of the Kanban backlog. It is an effective and efficient tool that facilitates improved management of various concepts and tasks. It facilitates the prioritization of activities and decision-making for your project management group. It may aid in minimizing misunderstanding and increase the likelihood of project success.

 If you wish to work with the Kanban board on a top-level project, you can start with kanban certification online and open your doors to opportunities. With StarAgile, you will get the best of courses for Kanban that could be very helpful for your certification. Explore the world of possibilities with StarAgile and give yourself better chances of succeeding in your career.

 

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